Program Coordinator, Physical Therapy

The Program Coordinator for the Physical Therapy Department at Whitworth University plays a pivotal role in supporting the operations of the Physical Therapy department. We are seeking a dedicated and highly organized candidate to join our team of passionate health science professionals. This position will serve as the central point of contact for students, faculty, staff, and external constituents. The ideal candidate will have strong organizational skills, ability to collaborate, a commitment to excellent service, and the ability to work independently in a fast-paced environment.Administrative and Office Support | 70%

• Provide direct support to the Chair's functions.
• Offer administrative support to all faculty in the Physical Therapy department.
• Coordinate workflows, supervise tasks, review processes, and train support staff and student workers as needed.
• Develop and maintain master calendars and correspondence to ensure effective communication and timely program delivery.
• Serve as the staff liaison between other university departments, faculty, and staff.
• Manage confidential personnel searches and assist with arrangements for search committee activities.
• Collaborate with Human Resources, Department Chairs, the Dean, and the Office of Academic Affairs to onboard new employees.
• Assist in planning and organizing orientations and schedules for students and faculty.
• Develop, update, and distribute key correspondence to prospective students and faculty.
• Update and manage essential department records, including accreditation, assessments, correspondence, surveys, contracts, student records, scholarship records, international program records, personnel files, and advising documents.
• Contribute to the development and distribution of department and university policies and procedures.

Department Operations | 20%

• Oversee and manage vital and confidential department records and documentation.
• Process accreditation, licensure exam eligibility, and annual assessment reports, including tracking deadlines, implementation, and follow-up actions.
• Organize and report on the annual department budget in collaboration with the Department Chair.
• Handle accounts receivable and payable.
• Review budget reports to compare actual vs. projected expenditures; assist with preparing and submitting essential expenses to comply with university policies for funding management related to the department chair, faculty, and student activities.
• Assist in coordinating teaching assignments for the upcoming academic year to align with program needs, clinical affiliations, and interprofessional clinic placements.

Other Responsibilities | 10%

• Act as the staff liaison to various departments across the university.
• Assist with special projects and other duties as assigned.
• Attend department and university events and meetings.
• Other responsibilities as assigned.

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• 1-3 years of work experience in an administrative office setting or equivalent of education and experience.
• A personal commitment to the Christian faith and the integration of faith and learning.

• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts institution affiliated with the Presbyterian Church.

Core Competencies

• Customer Service Orientation: Serves as a professional and welcoming first point of contact for students, faculty, staff, and external partners.
• Organizational Excellence: Manages multiple tasks, deadlines, and priorities efficiently with minimal supervision.
• Attention to Detail: Maintains accuracy in records, scheduling, compliance tracking, and communication.
• Communication Skills: Communicates clearly and effectively in both verbal and written formats; builds strong working relationships.
• Technical Proficiency: Demonstrates strong skills in Microsoft Office 365, Qualtrics, and learning management systems.
• Discretion and Confidentiality: Handles sensitive information with professionalism and adheres to privacy and compliance standards.

Preferred Experience:

• Associate's degree or Bachelors degree
• 5 years of previous experience in customer service, office management
• Work experience in academic or healthcare environments

Schedule
Full-time (1.0 FTE) | 12 months | 40 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the universitys mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.