Clinical Services Coordinator, CARE Center

Summary The CARE Center serves as a training and educational facility for students within the clinical practicum and internship counseling and school psychology programs; while promoting individual and family wellness from a holistic perspective. The Clinical Services Coordinator of the CARE Center works in an increasingly multi-tasked environment to coordinate high-quality Counseling, Assessment, Research and Educational Services. The Clinical Services Coordinator conducts training, presentations and orientation sessions to students, graduate assistants, and clinical faculty that rotate within the CARE Center. The Clinical Services Coordinator supervises its assigned graduate assistants; and assists the CARE Center Director in increasing the center's visibility through collaborative partnerships This is an In-person position. Essential Functions Coordinate high-quality Counseling, Assessment, Research and Educational Services: a) Assist CARE Center Director in maintaining the most updated CARE Center Policies, Procedures and Protocols. b) Assist CARE Center Director in coordintaing Mandatory Clinical Practicum/Internship Orientation for clinical school psychology and counseling cohorts at the beginning of every semester. c) Ensure that CARE Center has appropriate and most updated clinical and administrative forms. d) Train and Supervise CARE Center Graduate Assistants ensuring compliance with University and CARE Center policies and procedures. e) Schedule, conduct intakes, obtain payments from clients for CARE Center services. f) Coordinate and Maintain CARE Center physical space, and audio & video equipment (for in-person and telehealth Services). g) Ensure that all Clinical Practicum and Internship Students within Counseling and School Psychology programs have completed all required trainings prior to the commencement of each semester. h) Facilitate CARE Center staff meetings that include agenda, incident reports, and updates. i) Participate in Clinic Oversight Committee meeting (a minimum of 2xs annually) and other meetings as directed by the CARE Center Director. j) Interface with Adrian Dominican School of Education, Leadership and Human Development faculty, staff and adjuncts. Assist in development and management of CARE Center reports and budgets: a) Accounting of income, expenditures, and cash flow. b) Prepare Monthly Financial reports, as required, by the CARE Center Director to submit to ADSOE's Budget Manager and University Clinic Administrator. c) Prepare and deliver monthly invoices to the CARE Center Director for active partnerships that have contracted with the CARE Center for its services (Counseling, Assessments, Research, Education). d) Prepare Client Compliance reports and deliver to CARE Center referral sources ie. Family Court Services. e) Assist CARE Center Director in obtaining and compiling information needed for CARE Center Advisory Committee, Dean Advisory Council, Clinic Oversight Committee reports. Develop and Maintain CARE Center digital systems: a) Develop, maintain, and train others on digital database system that contain client documents. b) Develop and maintain a digital file that includes all training, audio/visual material, resources, documents, protocols, policies, and procedures etc., to be readily accessible to clinical faculty and students. c) Audit client (Counseling and school psychology) case files for compliance with HIPAA, CACREP, NASP, and other governing bodies. Increase CARE Center Visibility: a) Participate in promotional Center events and Community partnership meetings as needed. b) Assist director in ensuring all CARE Center promotional material is updated and is available for distribution. c) Respond to CARE Center related queries and direct as appropriate to the CARE Center Director. Qualifications/Requirements Associate's degree in any discipline required Bachelor's degree in any discipline preferred 3-5 years relevant work experience in an office clinical setting may substitute above educational requirements Must be able to create spreadsheets and use database systems Must be able to operate audio-video equipment Must have excellent verbal and written communication skills This position requires daily oversight of clinic operations This position requires fiscal responsibilities including accepting and disbursement of funds Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs. Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community. The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life. The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service. Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status. This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University. Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations. Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment. Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment. No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels.