Clinic Assistant - Physical Therapy Clinic

1. Coordinates the daily operation of the Physical Therapy Clinic by answering phones, scheduling client appointments, verifying third-party payor eligibility/coverage, maintaining electronic and paper client records, preparing billing and payroll forms, completing records requests, monitoring clinic budget activity, and maintaining clinic calendars and supplies.

2 Supports compliance with accreditation and programmatic reporting by tracking physical therapy student pro bono hours, patient demographics, categories and services provided, and staff supervision using appropriate documentation and database systems (Practice Perfect, E*Value, PTCAS, etc.).

1. Assists the Program Director with clinic-related administrative tasks, including preparing correspondence, ordering supplies, reconciling budgets, updating Practice Perfect, and training and overseeing student workers.

2. Provides critical support to the Director of Admissions by coordinating all aspects of the DPT Program's application and interview process. Responsibilities include reviewing and scoring applications in PTCAS, creating and maintaining accurate information in the admissions spreadsheet, scheduling interviews, and serving as the primary point of contact for applicant communication.

3. Facilitates the on-site interview process by preparing materials, managing logistics, and assisting applicants and interviewers throughout the event. Scores and ranks applicants and provides this information to the Director of Admissions in a timely manner. Manages post-interview communication, including notification of admissions decisions, waitlist status, or denials.

4. Maintains working knowledge of university systems, procedures, and compliance requirements by attending training sessions, reading relevant materials, and collaborating with professional colleagues.

5. Contributes to a clean and organized clinic environment by performing light cleaning duties such as wiping down countertops, dusting, vacuuming, and restocking clinic supplies as needed.

6. Performs other related duties as assigned by the Program Director to support the success of the Physical Therapy Program.

Physical Therapy