Program Coordinator II, Physical Therapy Clinic

Program Coordinator II, Physical Therapy Clinic

University of Montana

in Missoula, MT

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Type: Full-Time

Salary: $20.08 Hourly

Posted: 08/22/2025

Application Due: 08/26/2025

Category: Health and Medical Services

Program Coordinator II, Physical Therapy Clinic

Salary: $20.08 Hourly

Location: Missoula Mountain Campus

Job Type: Hourly Staff Full-time

Job Number: 202400352

Sector:

Department: UM Provost

Closing Date: 8/26/2025 11:59 PM Mountain

FLSA: Determined by Position

Bargaining Unit: 09 - FOCUS-MFPE

Description

The University of Montana Physical Therapy Clinic (UMPT) invites applications for a Program Coordinator II to oversee the day-to-day operations of the Clinic as well as the New Directions Wellness Center.

Examples of Duties and Responsibilities

Provide direct support to the Clinic Director, and liaises with Clinic Billing Manager, Clinic Billing Assistant, Clinical Faculty Instructors, Orthopedic Resident and intermittent physical therapy staff on a daily basis

Responsible for maintaining a professional and supportive environment for students, faculty, staff and patients

Provide excellent customer service to all clients and acts as a liaison between the clinic, faculty and students from the DPT program during student rotations within the clinic

Maintain positive client relations, and ensure compliance with all HIPAA and UM policies

Minimum Qualifications

High School diploma and two (2) years of experience or an equivalent combination of education and experience.

Ability to operate personal computers, related word processing, spreadsheet and database software.

Knowledge of office reception, patient scheduling, medical record management.

Use of correct English, spelling, composition and grammar.

Effective time management and organizational skills with the ability to complete tasks while paying attention to details.

Ability to be fully compliant with HIPAA practice standards, follow rules and regulations regarding management of medical records and patient information.

Effective communication and customer service skills with the ability to maintain effective working relationships.

Ability to coordinate student worker activities while following established timelines for completion of tasks.

Ability to make sound decisions and remain calm and professional at all times.

Able to perform light housekeeping duties to ensure all areas in the clinic are organized, clean and safe.

Preferred Qualifications

Experience working in a medical front office utilizing current EMR software.

Prior experience and knowledge of some UM specific systems, policies and procedures.

Prior experience of coordination and management of individuals working on established.

Additional Information

Position Number: 064620

Compensation Title: Program Coordinator II

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 7:00 am to 4:00 pm, 12 months/year.

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable.

Detailed Resume - listing education and describing work experience

Three (3) Professional References - names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of "mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM's non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans' or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).

To apply, please visit

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