Program Specialist 2 - Physical Therapy

Working TitleProgram Specialist 2 - Physical Therapy

Posting Number2025033CP

Position Information

Classification TitleProgram Specialist 2

Classification Code107I

RCW Exemption CriteriaNo Exemption

EWU Position NumberC99569

CUPA CodeNo Match

FLSANon-Exempt

Bargaining UnitBU 1

% Full Time100

Salary / Wage RangeCS - 42

Salary Information

The salary for this position is $45,912 (minimum) up to $52,896. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills.

Anticipated Start Date09/01/2025

Term of Appointment12

LocationSpokane

CountySpokane

Project Description

N/A

Project Duration

Background CheckYes - Both

Responsible HR UserMichael Brown

Responsible HR User Email ...

Position Details

Job Summary

The Physical Therapy Department in the College of Health, Science & Public Health is currently seeking skilled and team-oriented applicants for a Program Specialist 2.

The Program Specialist 2 is responsible for the planning, coordination, development, communication, implementation and oversight of specialized programs, functions, and components unique to the Clinical Education (CE) Program in the Eastern Washington University (EWU) Department of Physical Therapy. They act as program liaison and will apply specific CE Program job knowledge that is not transferable to other areas within the DPT program or to other EWU departments or programs.

The Program Specialist 2 will assist the Director of Clinical Education (DCE) with specialized needs of the CE Program in the EWU Doctor of Physical Therapy (DPT) degree program. They will provide service to students throughout their enrollment in the 3-year program (approximately 120 in the program).

This individual must be highly organized and detail-oriented. They must be able to self-determine and direct work requirements, plan, organize, achieve deadlines, exercise independent reasoning and decision making, analyze problems, use discretion, and keep confidentiality. They will access and interpret policies and procedures specific to the Clinical Education Program. They will interact daily with the DCE; EWU DPT faculty, students, staff, and administrators; other departments at EWU; Site Coordinators of Clinical Education (SCCEs), Clinical Instructors (CIs), and contract administrators at clinical sites in the community; and other outside entities.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $45,912 (minimum) up to $52,896. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays and 1 paid personal leave day per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page:

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on July 29, 2025. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

About Eastern Washington University

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '24-'25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees' Collective Bargaining Agreement:

After starting employment, employees will complete the required training. Online training can be accessed at orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site:

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands

Contact Michael Brown in Human Resources at ... to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Pre-Placement PhysicalNo

Hearing TestNo

Medical Monitoring Post HireNo

Protective Equipment

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications

At least two (2) years of administrative or managerial experience, including responsibilities for program operations

Bachelor's Degree - or additional years of relevant work experience may be substituted on a year-to-year basis

Proven experience in managing large databases and data entry procedures

Exceptional attention to detail and accuracy

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Effective communication skills, both written and verbal, to ensure clear and concise messaging to students, clinical sites, and other stakeholders

Ability to work independently as well as collaboratively

Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public.

Preferred Qualifications

Experience in health sciences education or a health care setting

Familiarity with contracts and compliance requirements related to clinical site placements and student documentation

Experience with learning management software (LMS) products

Knowledge of various rehabilitation settings

Other Skills and Abilities

Flexibility

Collaboration

Collegiality

Communication

Teamwork

Time Management

Attention to Detail

Work Schedule TypeRegular

Work Schedule

8 AM- 5PM, Monday - Friday, but may be required to work evenings and/or weekends to fulfill special projects and other needs of the University.

The individual selected for this position will work on-site and actively contribute to a collaborative and collegial office environment.

Posting Date07/22/2025

Open Until Further NoticeYes

Closing Date

Screening to Begin07/29/2025

Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.

2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).

3. Complete the online application form and respond to the online questions, if applicable.

4. Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?

5. Please do not upload resumes that include photos of yourself.

Application Types AcceptedApplication

Job Duties

% of Time90

Responsibility / Duty

Clinical Education Programmatic Responsibilities:

Utilize delegated authority to make and implement plans, decisions, and commitments in areas related to the management and interpretation of policies, procedures, and necessary tasks within the CE Program.

Independently evaluate and solve day to day program operations procedural issues and/or recommend solutions and/or make changes necessary to conduct business pertinent to the CE Program and for the DCE.

Direct, initiate, and maintain CE affiliation agreements (contracts) between clinical facilities and EWU for more than 300 clinical sites.

Manage a large database containing clinical site information, student demographic information and compliance documents, clinical placements, and related data.

Ensure the accuracy and integrity of data by conducting regular audits and verification processes.

Develop and implement efficient data entry and retrieval procedures to optimize the database management process.

Request and track clinical site placements for students, ensuring timely and effective communication with both students and clinical sites.

Generate accurate and comprehensive reports based on database information to support program evaluation, decision-making, and compliance requirements for Accreditation of the DPT Program by the Commission on Accreditation in Physical Therapy Education (CAPTE) and other entities.

Maintain confidentiality and security of sensitive information in accordance with relevant policies and regulations.

Determine compliance requirements, coordinate programs, advise students, and monitor DPT student status to assure student compliance with requirements of EWU and contracted clinical sites including, but not limited to:

Certification programs including but not limited to First Aid, CPR, HIPAA, HIV/AIDS, and Blood Borne Pathogens (BBP).

National and Washington State Patrol WATCH background checks

Immunizations.

Drug screening.

Facilitate timely onboarding of students to clinical sites, using electronic communications and various online platforms, to assure student compliance with each site's requirements.

Communicate requirements to students and advise them.

Serve as liaison between the student and the clinical site.

Advise students throughout the academic program.

Database navigation to upload compliance documents, access clinical site information, and complete assignments.

Fulfillment of compliance requirements.

Onboarding to clinical sites.

Provide guidance and support to SCCEs and CIs.

Access to database.

Access to and data entry into online student performance assessment software.

Communicate EWU program requirements for CE experiences

Evidence of service to EWU.

Prepare, update, and distribute the Clinical Education Handbook and all policies, procedures, contracts, and forms related to the CE Program.

Confer regularly with faculty, students, staff and outside entities regarding CE Program policies and procedures.

Represent the CE Program and/or the Department of Physical Therapy at meetings and events as requested

Represent the DCE to initiate or conclude department business within the CE Program.

Organize and manage all aspects of the APTA Credentialed Clinical Instructor Program (CCIP) courses hosted by EWU Department of Physical Therapy virtually, on-site, and at offsite locations.

Essential Function IndicatorYes

% of Time10

Responsibility / Duty

Provide administrative support to the Operations Manager and department:

Assist Physical Therapy Operations Manager as requested with budget, supervision, staffing, and communications.

Arrange and coordinate DCE travel for clinical education site visits.

Essential Function IndicatorYes

Posting Specific Questions