Recreation Specialist - Events

The purpose of this position is to perform administrative and supervisory work assisting in the development and execution of all the events for the City of Sunny Isles Beach.

The purpose of this position is to perform administrative and supervisory work assisting in the development and execution of all the events for the City of Sunny Isles Beach.

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Assists in the creation of an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits.

• Oversees all logistics related to assigned events, including supervision of vendors, contractors and other departments as it relates to specific programs and activities.

• Assists in preparing records, including use agreements (contracts); vendor forms; composes correspondence, including all information for residents and vendors.

• Initiates, reviews, and finalizes contracts for event services.

• Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics.

• Obtains financial sponsorship for special events by soliciting vendor and corporate underwriting and in-kind donations.

• Assists in managing and maintaining event budget, prepares and provides reports.

• Assisting the Media division with information and guidance to design and create all marketing materials, press releases, event communications, and invitations.

• Promotes and markets each assigned event to ensure distribution reaches entire community and beyond, on an individual basis and/or in collaboration with other City departments.

• Manages the departments volunteer program. Recruits, interviews, trains, and onboards new volunteers. Responsible to maintain accurate logs of volunteer hours.

• Assists in training and supervising special events staff including volunteers and department personnel, as well as other designated employees. Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives.

• Serves as the onsite manager in the absence of the Events Coordinator

• Performs other related duties as assigned.

• Knowledge of time management with a focus on achieving immediate results.

• Knowledge of local corporate and philanthropic community. Solid project management and event planning logistics knowledge. Budget knowledge and management skills.

• Excellent communication and interpersonal skills, and the ability to lead, train and supervise others.

• Ability to foster a team environment and rally volunteers, peers and City personnel to assist and commit to the success of related events.

• Demonstrated ability to exercise good judgment when dealing with City personnel, contractors, vendors and the general public.

• Strong computer skills. Ability to analyze and prepare data for reports.

• Ability to assist in managing and prioritizing multiple projects and events.

• Ability to work nights, weekends, and holidays depending on event needs.

• Contribute to a positive environment that fosters creativity and out of the box thinking.

• Strong problem-solving skills and the ability to make sound judgement calls.

• High school diploma or equivalent

• Minimum of two years experience in special events planning or related field

• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

License and/or Certifications

• Adult & Pediatric First Aid & CPR/AED certification required withing 3 months of hire.
• Certified Parks and Recreation Professional preferred.
• Crowd Management Certification preferred
• Valid Florida driver's license.